There is no doubt that we are a technology driven society – we send emails, scan, (fax…?), tweet, chat, connect, like – we do a lot. And companies have had to adopt technology as a part of the internal business process for not only efficiency, but to remain relevant and to keep up with competition on the information super-highway.
But there are definitely reasons why good ole’ paper is still required. Particularly when you are making policies changes that have to do with legal rights and obligations. ALWAYS acknowledge that your employees have received and read the policy change.
And the moral of this story (case)? When in doubt, print it out. Policy info sent out that doesn’t require waiving of rights and obligations are “ok” to send via email, but there should be some record of the employee having received it and read it. (Psst..use the technology we have called, “Read/Receipt” available in the email software – just a thought :)).
For more information about this case, click here.
If your business is in need of policy/procedure development and implementation, contact HRPro4You, LLC for a complementary consultation.